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Enrollment Reporting System - Overview and Purpose



Important Notice: Effective July 1, 2012, the Enrollment Reporting System (ERS) will no longer be available. The Enrollment Reporting System (ERS) has been replaced with the new Institutional Insight (iTwo) Student Enrollment Dashboard. An online training module ("Introduction to Dashboards") and a Dashboard Overview is available on the AIS Website. For additional information about the iTwo tool, please go to: http://ais.its.psu.edu/services/itwo/default.asp.

If you have any questions regarding this change or if you need access to the iTwo Student Enrollment Dashboard, please contact Carol Findley (csf3@psu.edu).


The Penn State Enrollment Reporting System (ERS) has been designed for the intended use of the University's enrollment management community of users. This system has been designed and operated by the Office of the University Registrar. All information provided through the ERS is specifically intended for internal University management. Once each semester the University's census enrollment is made available for external enrollment reporting.

The ERS is a three-dimension enrollment reporting model:

  • Years (goal will be five years total)
  • Semesters (fall, spring, and summer)
  • Weeks (numerous weeks each semester)

Enrollment Managers have an array of alternatives to access and use enrollment information. The following summary provides the advantages/disadvantages of each of the alternatives:

Enrollment Reporting System

  • ERS displays a series of pre-defined enrollment tables.
  • Provides weekly summary of credit enrollments for students with complete and incomplete registrations.
  • Recommended as the first use alternative.
  • Requirements to use - authorization from the Registrar's office, and basic navigation skills using a Web browser.

Data Warehouse

  • Provides the greatest ability to provide customized enrollment inquiries.
  • Provides weekly summary of credit enrollments, including World Campus. Also provides access on non-credit enrollments.
  • Requirements to use - authorization from the Area Security Representative; proper software loaded on the desktop; moderate to advanced knowledge of a data query language.

Enterprise Information System

  • Provides an ability to examine weekly enrollment data using a Web browser.
  • Requirements to use - authorization to use the EIS system; and basic navigation skills using a web browser.
  • Provides census summary of credit enrollments, including World Campus. Includes students with complete, incomplete, and independent learning registrations as well as students who withdrew from the current semester.