Penn State Mark

ARUGI - Graduation Information (Registrar)

Purpose

This screen is used by the University Registrar's office to update undergraduate, graduate, medical and law students who should be added to or deleted from the current graduation list, to update diploma address information; and to update comments.

Related Screens

  • ARUGG/ARIGG - Graduate Graduation Information
  • ARUGU/ARIGU - Undergraduate Graduation Information
  • ARUGA/ARIGA - Approve Student Graduation Major
  • ARUGB/ARIGB - Approve Student Graduation Minor
  • ARUSSW - Undergraduate scholastic Awards Information
  • ARUGX - Approve Student Graduation Alternate Site

Screen Functions

View a student's graduation information

  1. At ACTN, enter S
  2. At STUDENT ID, enter student's identification number
  3. At SEM, enter the semester you wish to view (will automatically default to current semester)
  4. Press ENTER

Update (add/remove) a student from the current graduation list

  1. At ACTN, enter S
  2. At STUDENT ID, enter student's identification number
  3. At SEM, enter the semester you wish to view (will automatically default to current semester)
  4. Press ENTER
  5. At ACTN, enter C
  6. At GRD, enter student's intent to graduate
  7. Press PF5, (if graduate level) enter Y or N in the approval field for the degree/major (will automatically default to this field)
  8. Press PF12

Update a student's diploma address

  1. At ACTN, enter S
  2. At STUDENT ID, enter student's identification number
  3. At SEM, enter the semester you wish to view (will automatically default to current semester)
  4. Press ENTER
  5. At ACTN, enter C
  6. At ADDR DIPL SENT, enter a change diploma mailin address privided by student
  7. Press PF12

Update comments

  1. At ACTN, enter S
  2. At STUDENT ID, enter student's identification number
  3. At SEM, enter the semester you wish to view (will automatically default to current semester)
  4. Press ENTER
  5. At ACTN, enter C
  6. Press PF6
  7. At COMMENTS, enter the comments you want recorded
  8. Press PF12

Update Scholars/Honors information

  1. At ACTN, enter S
  2. At ID, enter student's identification number
  3. At SEM, enter the current semester (will automatically default to current semester)
  4. Press ENTER
  5. At ACTN, enter C
  6. Press PF8
  7. At TYPE, enter scholars or honors code
  8. At SEMESTER, enter semester of graduation
  9. At HONORS PGM, enter 1-4 scholars/honors program codes
  10. Press PF12

Additional Field Level Detail

Field
Description
ACTN
Identifies the function to be performed:
S - Search for student entered
C - Update student record
ID Student's identification number
SEM Semester to be updated or viewed (ex: FAXXXX)
NAME Student's name
SEX Gender
SEM CLS Semester classification (CCLASYTM)
CAMP Campus location (CLOCN or CCRSELOC)
GRD
Identifies students intent to graduate:
Y - Indicated an intent to graduate
N - Intent to graduate rescinded
Blank - No intent to graduate activity
GRD UPDT Date intent indicator was last updated
ABSENTIA
Indicates how the diploma was delivered:
1 - Pick-up diploma at Shields Bldg.
2 or M - Mail diploma to home address
L - Law diploma pick-up
Blank - Distributed at ceremony (spring only)
POST DEGR
Indicates if student received degree after death
Y - Yes
MARSHAL Student has been named marshal of their college (undergraduate only)
COMMISSION Type of ROTC commission (CROTCGRR)
ALT SITE Indicates student has chosen to attend ceremonies at another campus
DEGREE CONFERRED Date of commencement
COMMENTS
Y - Comments have be recorded.
N - No comments have been recorded.
ADDR LAST UPDT
Indicates date and method the address was updated:
SRRP092 - computer procedure
ERSGINT - student via web
RHH1 - ID of staff member who updated the address
Blank - no individual has updated the address and the procedure has not run yet.
PRINT DIPLOMA
Y - Diploma information sent for printing at initial order (i.e. Marshal)
ADDR DIPL SENT Address where diploma is/was sent.
SCHOL AWARDS
Indicates if student was recipient of an Undergraduate Scholastic Award:
Y - Recipient
N - Not a recipient
If yes, press PF9 to view awards
President's Freshman Award
President Sparks Award
Evan Pugh Scholar Award - Junior (JR)
Evan Pugh Scholar Award - Senior (SR)
DEGR Indicates the student's first, second, third and fourth degree (CGRADDGS)
MAJR Indicates the student's first, second, third and fourth major (CDEPT)
APPR
Indicated the student's approval to graduate (with associated major):
Y - Approved for graduation
N - Graduation approval removed
Blank - No action
MINR Indicates the students first, second, third and fourth minor (CMIFD)
APPR
Indicates the students approval to graduate (with associated minor):
Y - Approved for graduation
N - Graduation approval removed
Blank - No action
OPTN Indicates option within associated major (will only show primary option) (CMAJROPT)
DSTN
Identifies level of distinction (undergraduate only):
1 - Highest distinction
2 - High distinction
3 - Distinction
Blank - No distinction
DIPL No longer used
CPDE CERT Identifies Pennsylvania Department of Education Certification earned
CPDE DATE Indicates dates certification was earned
INST Identifies institution were degree was earned
DEGR Identifies degree earned from the associated institution
CONF Date degree was conferred
DIPLOMA NAME Indicates student's name in upper/lowercase, when applicable
THESIS Indicates thesis title (graduate only)
TYPE Indicates type of scholars/honors
SEMESTER Semester of graduation
HONORS PGM Indicates honors program(s)

Function Keys

Key
Function
ENTER Brings up record
PF5 Updates only approval for degree/major
PF6 View/Update comments
PF7 Lists specific college marshal
PF8 Print Window - Comments why diploma ordered to be printed early.
PF9 View undergraduate scholastic awards
PF12 Updates student record (all entries)