Penn State Mark

ARUSBA/ARISBA - Student Academic Action

Purpose

This screen is used to maintain academic action status due to academic drop, rescinded drops or withdrawals. This screen is used to record a student death.

Related Screens

  • ARUSTG - Transcript File Change
  • ARIRS - Student Course Status Inquiry
  • ARUSEG - Enrollment File Change
  • ARUSAM - Update Major Degree Level
  • ARUSTM - Transcript Message

Screen Functions

View Academic Actions

  1. At ACTN, enter S
  2. At ID, enter PSU ID
  3. Press ENTER

Add/Change Academic Actions

  1. At ACTN, enter S
  2. At ID, enter PSU ID
  3. Press ENTER
  4. At ACTN, enter C
  5. At ACAD ACTION, enter the appropriate code action (see codeset CACADSTS)
  6. At EFF SEM, enter the appropriate semester
  7. At EFF DATE, enter the date the action is to become effective
  8. At LAST ATT, enter the last date student attended classes. (Withdrawal action only)
  9. Press ENTER
Note:
Only the first action line displayed can be removed. If multiple lines are displayed and the action to be removed is not on the first line displayed, actions must be removed line-by-line until the desired line has been removed, then restore those lines removed only to facilitate removal of the desired line.

Notes concerning Withdrawal:

1. Definitions Completed Courses: The end date of a course is prior to the LAST ATT date on ARUSBA
. In Progress Course: The LAST ATT date on ARUSBA is between the beginning and ending date of the course
  Not Yet Started Course: The LAST ATT date on ARUSBA is prior the beginning date of the course
2. All Withdrawals (except WITH-I) Completed courses and independent learning courses: The course status of such courses will not be changed, thus any graded already assigned will be retained or an appropriate grade will be required.
  In progress courses: The course status automatically changed to WTHDRL and grade action to W thus assuring a W grade except for independent learning courses in which case course status will not change.
  Not yet started courses: The course status automatically changed to CANADM except for independent learning courses thus keeping the course from appearing on a student schedule for the semester.
  An attempt to process a withdrawal when all courses have been completed will be rejected: The grades are required
  An attempt to process a withdrawal when all courses have not started will be rejected: Registration Cancellation is the appropriate action.
3. Withdrawals other than
summer only or Independent Learning
The semester status code will automatically be made to agree with ACAD ACTION code and future records will be CANADM.
  A Withdrawal message is automatically posted to the transcript.
4. Summer only Withdrawals A withdrawal message is not posted to the transcript
  Student semester status automatically changed to WITH-I IF student not in N REG or SCHED status or has not completed any RI or CE course for the semester.
5. Independent Learning Only Withdrawals (WITH-I) Course status of all independent learning courses not graded automatically changed to WTHDRL and grade action to W
  Student semester status automatically changed to WITH-I if student is not in REG or SCHED status or has not completed any RI or CE course for the semester
  No transcript message file generated
  Current and future academic action status remains unchanged
  Unlike other withdrawal actions, WITH-I does not require using the last ATT field and will not generate an action line that will be displayed on ARUSBA.

Additional Field Level Detail

Field
Description
ACTN
Identifies the function to be performed:
S - Display record
C - Change/Delete record
ID Student's identification number
SEX Gender
SEM CLASS Semester standing (CCLASYTM)
MAJOR Major (CDEPT)
DEGREE Degree student is seeking (CGRADDGS)
ADM SEM Semester student was admitted to degree program
CAND DATE Date a graduate student took the Degree Candidacy Exam
RESULT Provides decision of the committee chairperson about the students degree candidacy exam
NAME Student's name (first, middle, last)
ACAD ACTION
Identifies student's academic action (CACADSTS):
ELIG - Elegible
DECEAS - Deceased
DROP-A - Academic Drop
 
RESCND - Rescind a Drop
REMOVE - Remove an action other than Drop
WITH - F - Withdrew Financial
WITH-M - Withdrew Medical
WITH-O - Withdrew Other
WITH-R - Withdrew Retroactive
WITH-S - Withdrew Scholastic
WITH-T - Withdrew Transfer
WITH-U - Withdrew Summer Only
WITH-X - Withdrew Military
EFF SEM Effective semester of the academic action
EFF DATE Effective date of the academic action
END DATE Ending date of a suspension (not a valid action)
UPD DATE Date action was entered on screen
LAST ATT Date last attended class (used only if action is withdrawal)

Function Keys

Key
Function
ENTER Brings up record, invokes all changes and updates