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ARUSBB - Update Major Degree Level

Purpose

This screen is used to request and approve a level change for undergraduate degree students. A level change is defined as a student moving from a 4-year to a 2-year or a 2-year to a 4-year degree. Change of major can also be entered on this screen. Authorized decision-makers are college dean representatives.

Related Screens

  • ARUSAD -Update Major Degree Level

Screen Functions

View a change of major

  1. At ACTN, enter S
  2. At ID, enter students student's identification number
  3. At SEM EFF, enter the semester for which the change of major is made
  4. Press ENTER

Add a change of major request

  1. At ACTN, enter S
  2. At ID, enter students student's identification number
  3. At SEM EFF, enter the semester for which the change of major is made
  4. Press ENTER
  5. At ACTN, enter A
  6. Under REQUEST MAJOR, enter requesting major code
  7. Under REQUEST DEGREE, enter requesting degree code
  8. Under REQUEST OPTION, enter requesting option code
  9. Under REQUEST PGM YR, enter the suggested program year to be assigned
  10. Under REQUEST CAMP, enter the campus location were student should attend
  11. At CHANGE OF MAJOR REASON, enter brief comment, initials, and date
  12. Press ENTER
Note:
email will automatically be sent to the requesting college and the receiving college indicating that request was made and ARUSBB is awaiting decision.

Enter the decision regarding the change of major request

  1. At ACTN, enter S
  2. At ID, enter students student's identification number
  3. At SEM EFF, enter the semester for which the change of major is made
  4. Press ENTER
  5. At ACTN, enter C
  6. At APPR CODE, enter a decision code
  7. At CHANGE OF MAJOR REASON, enter brief comment, initials and date
  8. Press ENTER
Note:
email will automatically be sent to the requesting college or campus indicating that the decision was made. If the request is approved email will be sent to the student, the requesting college and the receiving college regarding the decision. If approved and the student is a NCAA-UP athlete (code 001 thru 049), an email will be sent to the Morgan Center detailing the student's previously enrolled programs and their newly (current) enrolled programs.

Delete a change of major request

  1. At ACTN, enter S
  2. At ID, enter students student's identification number
  3. At SEM EFF, enter the semester for which the change of major is made
  4. Press ENTER
  5. At ACTN, enter D
  6. Press ENTER

Notes:

  • Only requests for which no decision (APPR CODE) has been entered can be deleted.
  • Delete can only be made by the initiating office.
  • email will be sent to the receiving college indicating the request has been deleted.

Additional Field Level Detail

Field
Description
ACTN
Identifies the function to be performed:
S - Search for student entered
A - Create/add a new transcript request
C - Change information on a previous request
D - Delete a request
ID
Student's identification number
SEM EFFECTIVE Semester (ex: FAxx)
NAME Student's name
COLLEGE Most recent college (CCOLL)
CAMP Most recent campus location (CLOCN or CCRSELOC)
MAJOR Most recent major (CDEPT)
DEGREE Most recent degree (CGREDDGS)
OPTION Minor (CMIFD)
PROGRAM YEAR Most recent program year
STATUS Enrollment status for the semester
GPA CUM Cumulative grade-point average
TOTAL CREDITS Total credits earned
SEM CLS Semester classification (CCLASYTM)
REQUEST
MAJOR Major student is requesting (CDEPT)
DEGREE Degree student is requesting (CGREDDGS)
OPTION Option student is requesting (CMAJROPT)
PGM YR The year in which the program requirements being requested must be met
CAMP Requested campus location (CLOCN or CCRSELOC)
APPR CODE
Identifies approval code:
A - Approved
P - Decision pending
D - Denied
APPR DATE Date the approval code was entered
LAST UPD Userid of the last person to update this screen
CHANGE OF MAJOR REASON Comment field
PRESS PF9 FOR HISTORY INFORMATION
History will display up to five records for a given student and semester, which starts with the most recent change of major record.
ID Student's identification number
SEM 1 of 5 semester(s)
NAME Student's name
MAJOR 1 of 5 major(s) (CDEPT)
DEGREE 1 of 5 degree(s) (CGREDDGS)
OPTION 1 of 5 option(s) (CMAJROPT)
PGM YR Program year the request applies to
CAMP Campus location (CLOCN or CCRSELOC)
APPR CODE
Identifies approval code:
A - Approved
P - Decision pending
D - Denied
APPR DATE Approval date
LAST UPD Userid of last person to update this record

Function Keys

Key
Function
ENTER Brings up record, invokes all changes and updates
PF9 Brings up history information