Penn State Mark

ARUSTT

Request Official Transcript

Instructions for printing HOLD Letters
Purpose

This screen is used to produce official credit transcripts on security paper. (Maximum of 30 copies can be requested per address.)

Related Screens
  • ARISTL - Transcript/Verification Lookup
  • ARUSNT - Official Non-Credit Transcripts
Screen Functions
Request and produce official credit transcripts
  1. At ACTN, enter S
  2. At SSN or PSU ID, enter student's identification number
  3. Press ENTER
  4. At ACTN, enter A
  5. At LEVEL, enter the education level for which the transcript is requested
  6. At RECIPIENT, enter the person/party's name to where the transcript is being mailed
  7. At STREET 1, enter the first line of address
  8. At STREET 2, enter the second line of address
  9. At STREET 3, enter the third line of address
  10. At CITY, enter the city to where the transcript is to be mailed
  11. At ST, enter the state to where the transcript is to be mailed
  12. At ZIP, enter the zip code to where the transcript is to be mailed
  13. CTRY, enter the country to where the transcript is to be mailed (defaults to USA)
  14. At DELIVERY METHOD, enter the code indicating the method of delivery
  15. At QNTY REQ, enter the number of copies needed
  16. At ISSUE CODE, enter the code that determines when the transcript is to be produced
  17. At PAY TYPE, enter the code indicating the method of payment
  18. At AMNT PAID, enter the amount of money received
  19. At AMNT DUE, enter the amount of money due
  20. At TRACKING NO, enter FedEx tracking # if this delivery method is chosen
  21. At REQUESTOR EMAIL, enter email address of requestor
  22. AT RECIPIENT EMAIL, enter email address of recipient
  23. REMARKS, enter any pertinant comments that may be needed concerning this request
  24. At PRINTER ID, enter a transcript printer number
  25. Press ENTER
    • A YES under UG, GR, MD or LW indicates completed work under that academic level
    • A system generated document number (DOC NUMBER) will be automatically assigned to each transcript printed
Update or make corrections to a previous request - Using screen ARISTL
  1. At SSN or PSU ID, enter the student's identification number
  2. Press ENTER
  3. At SEL, mark the specific request you wish to view in detail
  4. Press ENTER
  5. Screen ARUSTT will appear for the detailed information
  6. At ACTN, enter C
  7. Make necessary changes to the request
  8. Press ENTER, print of the transcript will be produced
Print a hold letter
  1. At ACTN, enter A
  2. At LEVEL, enter the education level for which the transcript is requested
  3. At RECIPIENT, enter the students name and return address that was given on the request
    • In the RECIPIENT field the following note will be entered: REFER TO TRANS-SNB/HOLD LTR
    • The address will be removed
    • You will then see a message at the bottom of the screen that says: PRESS PF11 TO PRINT HOLD LETTER
    • The hold letter will be printed on letterhead paper and will have the Senior Associate Registrar signature stamped on it
  4. At QNTY REQ, enter 0
  5. At ISSUE CODE, enter 4
  6. Press ENTER (Letter will be produced)
Additional Field Level Detail
Field
Description
ACTN
Identifies the function to be performed:
S = Search for student entered
A = Create/add a new transcript request
C = Change information on a previous request
D = Delete a request
SSN Student's identification number
PSU ID Penn State identification number
LEVEL
Identifies enrollment level: - (CENROLEV)
UG = Undergraduate
GR = Graduate
LW = Law
MD = Medical
NC = Non-Credit
NAME Student's name
RECIPIENT Name of person/party requesting the transcript
STREET 1 First line of address where transcript is to be mailed
STREET2 Second line of address where transcript is to be mailed
STREET3 Third line of address where transcript is to be mailed
CITY City where transcript is to be mailed
STATE State where transcript is to be mailed
ZIP Zip Code where transcript is to be mailed
CTRY Country where transcript is to be mailed - (CCTRY)
TELE Telephone number or requestor
DATE RECEIVED Date request was entered
DATE PRODUCED Date transcript was produced
DELIVERY METHOD
Indicates how the transcript will be delivered:
E = Electronic (PDF)
M = Mailed
O = Overnight (FedEx)
QNTY REQ Number of transcripts to be produced
ISSUE CODE
Indicates when the transcript is to be produced: - (CTRSTISU)
0 = Now
2 = End of Semester
3 = Record not on ISIS
4 = Do not issue - Hold for problem resolution
PAY TYPE
Code defining the method used to pay for transcript: - (CTYSTPYT)
1 = Credit Card
2 = Check
3 = Money Order
4 = No payment received
5 = Counter Payment
6 = Cash
AMNT PAID Amount of money received
AMNT DUE Amount of money due
EXPRESS TRACKING NO. Federal Express Tracking number scanned into ISIS from the Federal Express envelope bar code.
REQUESTOR EMAIL email address of person requesting the transcript
RECIPIENT EMAIL email address of person receiving the transcript
REMARKS Pertinent comments concerning the request may be entered here
AVAIL REC: UG GR MD LW Indicates if credit academic record, non-ISIS or ISIS, exists
DOC NUMBER Date when request was entered
UserID of person entering the request
NON-ISIS
ISIS
Indicates if the record is on the ISIS system
PRINT ID Printer where transcripts will be printed (ex:1234)
Function Keys
Key
Function
ENTER Brings up record, invokes changes and prints transcript
PF11 Prints hold letter