Course for Course Substitution (CS)
This action allows a course that a student has taken to substitute
for another course (course specified in program requirements) in every
occurrence on the degree audit report. This code would be used
if a course is to substitute for a required course that is permitted to meet
both Major and General Education requirements. By using the CS code to make
the substitution in the Major requirements, it will also permit that course
to appear in the appropriate General Education requirement (if needed).
Step 1: Fill in the required fields:
- Course Taken By Student - enter the course abbreviation
and number of the course taken by the student in the Name and Number fields.
- Substituted For - enter the course abbreviation and number of the course
specified in the program requirements.
Step 2: Fill in the optional fields, if desired:
- Remove degree/major restriction - when an exception is entered, it only applies to the program name on which it was entered. By checking this box, the specific program information will be removed from the exception.
- Message Displayed on Audit - describe the exception (27 characters). This message will also be displayed on the view/modify exception screen and on the audit in the subrequirement where the exception is being applied.
- Date Authorized - defaults to the current date. This is an updatable field so the date can be changed if needed.
- Notes: (Not displayed on audit) - text field for comments about the exception (150 characters). Anyone viewing the exception can see these notes. This field is NOT displayed on the audit.
- Semester Taken - enter the semester the course was taken by the student. This field is only needed if there are two or more occurrences of the course on the student's academic record.
Step3: Save the exception:
Confirmation message will display that exception was added.
Step 4: Scroll down to the end of the page to:
- Enter another exception for this student - select "Back to Exception List."
- Add another exception for this student but in a different program - select "Back to Program List."
- Enter an exception for a different student - select "Choose New Student."
- To request a degree audit for this student - select the ERISDN link in the left-frame menu.
Last Revised: 8/9/07