Exchange Course in Subrequirement (EX)

This action allows a course that a student has taken to substitute for another course (course specified in program requirements) in one specific subrequirement. This code does not permit a course to appear in more than one area like the CS code does. However, if there is more than one occurrence of a course (same course taken more then once) on the transcript, using the EX code will take all matches of that course up to the credit limit of the subrequirement where the course is to be substituted.

Step 1: Fill in the required fields:

• Course Taken By Student - enter the course abbreviation and number of the course taken by the student in the Name and Number fields.
• Exchange with - enter the course abbreviation and number of the course specified in the program requirements in the Name and Number fields.
• Subrequirement Title - choose the title of the subrequirement where the course is to be exchanged. The title of the subrequirement is displayed in this field.

Step 2: Fill in the optional fields, if desired:

• Remove Degree/Major Restriction - when an exception is entered, it only applies to the program on which it was entered. By checking this box, the specific program information will be removed from the exception.
• Message Displayed on Audit - describe the exception (27 characters). This message will also be displayed on the view/modify exception screen and on the audit in the subrequirement where the exception is being applied.
• Date Authorized - defaults to the current date. This is an updatable field so the date can be changed if needed.
• Notes: (Not displayed on audit) - text field for comments about the exception (150 charters). Anyone viewing the exception can see these notes. This field is NOT displayed on the audit.
• Date Range - enter the date range of the course that is to be exchanged (ex: if the course was taken spring semester 2004, SP2004 is entered in the first field and SP2004 is entered in the second field).

Step 3: Save the exception:

• Select "Submit Changes."

Confirmation message will display that exception was added.

Step 4: Scroll down to the end of the page to:

• Enter another exception for this student - select "Back to Exception List."
• Add another exception for this student but in a different program - select "Back to Program List."
• Enter an exception for a different student - select "Choose New Student."
• Request a degree audit for this student - select the ERISDN link in the left-frame menu.

Last Revised: 8/9/07