Penn State Mark

ARUAC - Schedule Course Section

Purpose

This screen is used to create/update course offerings for a campus. All courses must be approved by the University Faculty Senate. The data recorded on this screen is ultimately published as the campus Schedule of Courses.

Related Screens

  • ARUAF - Final Exam Data Screen
  • ARUAR - Course Room Assignment
  • ARUCU - University Course Master
  • AMMU - University Calendar
  • AMMP - Maintain Scheduling Sequences
  • ARUXF - Maintain Facilities Data
  • AMME - Electronic Mail Accounts
  • ARIRC - Course Registration Counts
  • ARICC - Online Class List Summary
  • ARURX - Maintain Department Controls
  • ARUAI - Maintain Instructor Info for Courses

Screen Functions

Create a new course/section with no common meeting

  1. At ACTN, enter A
  2. At SEM, enter the specific semester
  3. At COURSE, enter the course name and number to be created
  4. At SECT, enter the section number of the course to be created
  5. At LOC, enter a specific location
  6. At LIMIT, enter the established limit for the section
  7. At COURSE DATES, user must enter BEG/END dates when creating a SU course or a spring or fall course that does not meet the full 15 weeks.
  8. At MEETING TIME, enter at least one line of days and begin and end time
    Optional fields:
    •Additional Info
    •Course Char
    •Tech
  9. PF12 to update

Create a new course with multiple sections having a common meeting time

  1. At ACTN, enter A
  2. At SEM, enter the specific semester
  3. At COURSE, enter the course name and number to be created
  4. At SECT, enter the section number of the course to be created
  5. At LOC, enter a specific location
  6. At LIMIT, enter the established limit for the section
  7. At COURSE DATES, user must enter BEG/END dates when creating a SU course or a spring or fall course that does not meet the full 15 weeks
  8. At MEETING TIME:
    •On first line, enter common meeting time and enter BASE in BASE SECT field
    •On second line: either enter a second common meeting time and enter BASE in BASE SECT field OR
    •Enter a practicum/lab or recitation time
    Optional fields:
    •Additional Info
    •Course Char
    •Tech
  9. PF12 to update
  10. At ACTN, enter A
  11. At SECT, enter the next section number to be created with the common meeting
  12. At LIMIT, enter a new value if this limit is different from preceding section value
  13. At optional fields, enter new values if needed
  14. At MEETING TIME:
    •On first line, enter the section number of the base section in the BASE SECT field
    •On second line, enter section number of base section if this is a second common meeting OR
    •Change day/time of practicum/lab or recitation
  15. PF12 to update

Create a new course that is offered via Web

  1. At ACTN, enter A
  2. At SEM, enter the specific semester
  3. At COURSE, enter the course name and number to be created
  4. At SECT, enter the section number of the course to be created
  5. At LOC, enter a specific location
  6. At LIMIT, enter the established limit for the section
  7. At COURSE DATES, user must enter BEG/END dates when creating a SU course or a spring or fall course that does not meet the full 15 weeks
  8. At MEETING TIME, enter WEB in the DAYS field
  9. At eLEARNING, enter Y or N to indicate if the course is part of the eLearning program
    Optional fields:
    •Additional Info

View an existing section

If schedule number is known:

  1. Enter S in ACTN
  2. Enter schedule number in SCHED NUM
  3. Press ENTER

If schedule number is not known:

  1. Enter S in ACTN
  2. Enter specific semester in SEM
  3. Enter course name/number in COURSE
  4. Enter specific section number in SECT
  5. Enter specific location in LOC
  6. Press ENTER

Renumber a section (prior to publication date only)

  1. View an existing section
  2. At ACTN, enter C
  3. At SECT, enter new number for section
  4. PF10
  5. Enter Y in RENUMBER field
  6. PF12 to update
    Results:
    •Section number will be changed on ARUAC and ARUXR
    •Section number will be changed on companion courses if course is xlisted
    •E-mail message automatically sent to companion departments if course is xlisted

Increase enrollment of a section

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to ENROLLMENT LIMIT field and enter new limit
  4. PF12 to update. (If course is xlisted, all courses will be totaled to find new limit.)
  5. If assigned classroom will accommodate new limit, update completed
  6. If assigned classroom will not accommodate new limit, update not completed
  7. PF5 to screen ARUAR to determine if larger room is available
  8. If larger room is assigned using screen ARUAR, PF5 to screen ARUAC
  9. Increase limit
  10. PF12 to update

Decrease enrollment of a section

Prior to publication date, departments may use the following procedures to delete a course.
After the publication date, departments must submit the electronic form - Decrease Drop Underenrollment Drop, to the college Resident Education Dean.
  1. View an existing section
  2. At ACTN, enter C
  3. Tab to ENROLLMENT LIMIT field and enter new limit
  4. PF12 to update. (Any 600-level or X94, X95, X96 course may be lowered to zero.)
    •If new limit is within the standard for course level, update completed
    •If the new limit is less than 50% of the room capacity, a new classroom assignment will be required
    •If new limit is below standard for course level, department will not be able to update record

Change begin/end dates of a section when a room is not currently assigned

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to date field(s) to be changed
  4. Enter new date(s)
  5. PF12 to update
    •If course is xlisted, companion departments will be automatically notified via e-mail of change.
    •For UP course changes processed by Registrar personnel, the e-mail will show the userID of the person identified on screen AMME.
    •Department and campus registrar personnel will not be able to change the end date of a course after the course begin date. Only UP registrar personnel will be able to modify the course end date, and a warning message about the potential impact on grade entry will be displayed before allowing the update.
    •To prevent an automatic e-mail notice of this change from being sent to instructor (INST) or students (STUD), change the Y indicator to N.

Change begin/end dates of a section when a room is currently assigned

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to date field(s) to be changed
  4. Enter new date(s)
  5. Press ENTER
    •If currently assigned room is available for new dates, room assignment for original dates will be deleted & room will be reassigned for new dates.
    •If currently assigned room is not available, a new classroom assignment will be required.
  6. PF5 to screen ARUAR to assign new room
    •When update is complete, all registered students will automatically be notified via e-mail of change.
    •If course is xlisted, companion departments will be automatically notified via e-mail of change.
    •Department and campus registrar personnel will not be able to change the end date of a course after the course begin date. Only UP registrar personnel will be able to modify the course end date, and a warning message about the potential impact on grade entry will be displayed before allowing the update.
    •To prevent an automatic e-mail notice of this change from being sent to instructor (INST) or students (STUD), change the Y indicator to N.

Change credits of a section

Prior to publication date, departments may use the following procedures to change the credits of a course.
After the publication date, departments must submit the electronic form - Other Change, for processing by the registrar's staff.
  1. View an existing section
  2. At ACTN, enter C
  3. At CREDITS MIN/MAX, enter new values
  4. PF12 to update
    •If the new values correspond to the senate record, the record will be updated.
    •If the new values do not correspond to the senate record, the record will not be updated.
    •If course is xlisted, companion departments will be automatically notified via e-mail of change.
    •Credit changes by UP registrar personnel will send an automatic e-mail notification to the department contact person listed on screen AMME notifying them to check/change the registrations of currently registered students. For all non-UP locations, the notice will be sent to the user making the change.
    •To prevent an automatic e-mail notice of this change from being sent to instructor (INST) or students (STUD), change the Y indicator to N.

Add/change/delete additional information for a section

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to ADDITIONAL INFO field
  4. Enter/revise/delete free-form text and PF12 to update OR
  5. Enter "?" in the first position of the field to use the drop down box
  6. Press ENTER
  7. In the ITEM # field, enter the number for the selected/different value
  8. Press ENTER
  9. PF12 to update

Add/change/delete course characteristic(s) for a section

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to COURSE CHAR field
  4. Enter/change/delete code(s) and PF12 to update OR
  5. Enter "?" in the first position of any of the seven available fields to use the drop down box
  6. Press ENTER
  7. In the ITEM # field, enter the number for the selected value
  8. Press ENTER
  9. Press PF12 to update
    •User may select/enter a maximum of seven values

Change meeting days/times of a section when a room is not currently assigned

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to DAYS/MEETING TIME fields
  4. Enter new days/times
    •Days do not need to be entered in position with spaces.
    •If WEB is entered as DAYS, you must enter either Y or N in the eLearning field.
    •Enter either a period number in the PD field or enter valid times in the BEG and END fields.
  5. PF12 to update
    •If course is xlisted, companion departments will be automatically notified via e-mail of change.

Change meeting days/times of a section when a room is currently assigned

  1. View an existing section
  2. PF5 to screen ARUAR
  3. Press ENTER
  4. Enter C in ACT field of assigned meeting time to be changed
  5. Enter new meeting days/times and delete existing building to search for all available rooms
    •Days do not need to be entered in position with spaces.
    •Enter either a period number in the PD field or enter valid times in the BEG and END fields.
  6. Press ENTER
  7. A list of available rooms that meet the search criteria will be displayed
  8. Enter C in SEL field of desired room and PF12
  9. Result:
    •ARUAC will reflect new meeting days/times/rooms
    •Previous room assignment will be deleted and new room will be assigned
    •For UP course changes processed by Registrar personnel, the e-mail will show the userID of the person identified on screen AMME.
    •If course is xlisted, companion departments will be automatically notified via e-mail of change
    •If it is not possible to schedule selected room at this time, update will not be completed
    •To prevent an automatic e-mail notice of this change from being sent to instructor (INST) or students (STUD), change the Y indicator to N.

Change meeting days of a section from APPT to assigned time

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to DAYS field.
  4. Enter new days
    •Days do not need to be entered in position with spaces.
    •Enter either a period number in the PD Field, or enter valid times in the BEG and END fields.
  5. PF12 to update
    Result:
    •Room and building will be automatically deleted from screen
    •If course is xlisted, companion departments will be automatically notified via e-mail of change

Add/change/delete technology for a section

  1. View an existing section
  2. At ACTN, enter C
  3. Tab to TECH field
  4. Enter/change/delete a valid code and PF12 to update OR
  5. Enter "?" in the first position of the field to use the drop down box
  6. Press ENTER
  7. In the ITEM # field, enter the number for the selected value
  8. Press ENTER
  9. Press PF12 to update
    •When deleting technology, if current date is prior to standard sequence GPC scheduling priority date, room assignment will be deleted.
    •When adding/changing technology, if assigned room does not meet technology code requirements, field will not be updated. PF5 to screen ARUAR to determine if room with required technology is available.

Delete/cancel an existing section

Prior to publication date, departments may use the following procedures to delete a course.
After the publication date, departments must submit the electronic form - Decrease Drop Underenrollment Drop, for processing by the registrar's staff.
  1. View an existing section
  2. At ACTN, enter D
  3. PF12 to update
    Result:
    •Assigned room(s) will be released
    •If the course is xlisted, companion departments will automatically be notified via e-mail.
    •To prevent an automatic e-mail notice of this change from being sent to instructor (INST) or students (STUD), change the Y indicator to N.

Delete/cancel the base section of a course

Prior to publication date, departments may use the following procedures to delete a course.
After the publication date, departments must submit the electronic form - Decrease Drop Underenrollment Drop for processing by the registrar's staff.
  1. View the existing base section
  2. PF5 to screen ARUAR. Press ENTER
  3. Tab to ACT field of common meeting time
  4. Enter D in ACT field
  5. Press ENTER
  6. PF2 to Update
  7. PF5 to screen ARUAC
  8. At ACTN, enter S and tab to the SECT field
  9. Enter number of section that will become new base section
  10. Press ENTER
  11. At ACTN, enter C
  12. Tab to BASE SECT field and replace section number with BASE
  13. PF12 to update
  14. For each section that meets with the new base:
  15. At ACTN, enter S
  16. Tab to the SECT field and enter a section number that needs to have the BASE SECT field information changed
  17. Press ENTER
  18. At ACTN, enter C
  19. Tab to the BASE SECT field and replace the existing base section number with the section number of the new base
  20. PF12 to update
  21. Repeat steps 15-20 for each section that meets with the new base
    When all sections have been changed:
  22. At ACTN, enter S for original base section
  23. At ACTN, enter D
  24. 12 to update
  25. At ACTN, enter S for new base section
  26. PF5 to ARUAR to assign new base into room
  27. Press ENTER
  28. Tab to ACT field of common meeting time
  29. Enter A in ACT field
  30. Press ENTER
  31. To select a room for the new common lecture:
  32. Tab to SEL field. Enter A for the room you wish to schedule
  33. Press ENTER
  34. PF12 to update
    Result:
    •Course listing on ARUXR will reflect new base section number
    •To prevent an automatic e-mail notice of this change from being sent to instructor (INST) or students (STUD), change the Y indicator to N.

Delete/cancel all sections of a course with a common meeting

  1. Prior to publication date, departments may use the following procedures to delete a course
    After the publication date, departments must submit the electronic form - Decrease Drop Underenrollment Drop, for processing by the registrar's staff.
  2. View the existing second section of the course
  3. At ACTN, enter D
  4. PF12 to update
  5. At ACTN, enter S
  6. Follow steps 2-4 for all remaining sections in the common grouping
  7. When all other sections of the grouping have been deleted/canceled, follow steps 2-4 for the base section
    Result:
    •Assigned room(s) will be released
    •If course is xlisted, companion departments will be automatically notified via e-mail
    •To prevent an automatic e-mail notice of this change from being sent to instructor (INST) or students (STUD), change the Y indicator to N.

Additional Field Level Detail

Field
Description
ACTN
 
Identifies the function to be performed:
A - add/create a new section
C - change existing section
D - delete/cancel a section
Prior to first publication of the Schedule of Courses, this will delete the section.
After first publication of the Schedule of Courses, this will cancel the section.
S - skip to an existing record.
SEM Identifies a specific semester. (ex: SP2001, SU2001, FA2001)
This field may be predefined on the user profile (ARUAP).
COURSE

There are two data elements in this section of the screen:
Course Abbreviation
This field may be predefined on the user profile (ARUAP) or user may manually enter a value.
Entry of a "?" will open a window of valid abbreviations (CCRSEABB).
Data format = XXXXX
Course number
This field may be predefined on the user profile (ARUAP) or user may manually enter a value.
Data format = ###X

SECT

User entry required.
Data format = ###X
Section numbers for the same course must be unique.
Sections may be renumbered prior to the first publication of the Schedule of Courses without losing the classroom.

LOC

Field which identifies the specific campus location.
This field may be predefined on the user profile (ARUAP).
Data format = XX###
•? - will open a window of valid continuing education campus (CCRSELOC).
•?? - will open a window of valid resident education campus (CLOCN).

TITLE

Short title from the University Course Master (ARUCU) Display only field

DEPT Field on University Course Master (ARUCU) at the time the course was created.
COLL Field on University Course Master (ARUCU) at the time the course was created.
UCM Field on current University Course Master (ARUCU).
SCHED NUM
Unique number identifying a section for a specific semester/location
S - skip to an existing section, field may be entered as a short cut for retrieving record
A - add a new section, this field will automatically display a unique number
ENROLLMENT

LIMIT - The number of students permitted to enroll in the section. This field may be predefined on the user profile (ARUAP).
Departments will be able to decrease the limit below 50% of the assigned room capacity only if the course is xlisted.
CURR - The number of currently registered students in this section.
Display only field.

COURSE DATES (BEG/END) Default is the first/last day of classes for spring and fall semesters (AMMU).
User must enter dates for SU.
This field may be predefined on the user profile (ARUAP)
User may edit for part-semester offering.
CREDITS - MIN/MAX

Approved minimum and maximum credits from University Course Master (ARUCU)
User may edit field within range of senate approval.
Data format = ##.##

ADDITIONAL INFO Optional free text area (maximum 18 spaces) that is used to convey special information about a section.
This field may be predefined on the user profile (ARUAP).
•? - will open a window of common values (CADDINFO).
Information entered in this field is published in the Schedule of Courses.
XLIST COURSE Display only field.
Displays courses (maximum of 3) officially xlisted on University Course Master (ARUCU)
When changing a xlisted course:
•An e-mail message will be automatically generated to any/all department(s) with active (currently offered) companion courses (UP only)
•E-mail contacts identified on screen AMME (UP only)
•Assigned room(s) will be removed for deleted/canceled course.
If active companion course exists, room will be reassigned to active course, or next active course in the case of multiple xlistings.
When changing times/rooms for a xlisted course, the time/room will be changed for all active companion courses.
TRANSACTION RECAP
Course Change
Code representing a change to a section after publication date
T - time change
R - room change
TR - time and room change
DR - section dropped
Registered students will be automatically notified via e-mail (if user id is available) of change.
Code is entered automatically when update is processed.
User id of person making change and date of change.

Departmental Control
Display only field.
Indicates date and source (either user id or procedure) of the most recently applied course control.
COURSE CHAR Optional codes that are used to convey specific information about this section.
•Enter a valid code or enter ? - to open a window of valid codes.
Information entered in this field is published in the Schedule of Courses.
MEETING TIME
(3) sequences available. One required)
Days

Indicates the day(s) when the course meets
M - Monday
T - Tuesday
W - Wednesday
R - Thursday
F - Friday
S - Saturday
Y - Sunday
WEB - Course is offered via the Web
AND WEB - Course has both a traditional classroom meeting(s) and content presented in online components

Hybrid courses are specific packages of online and face-to-face content and processes organized to reduce or replace the number of required class sessions in order to improve effectiveness and flexibility for instructors and students and/or to achieve other efficiencies. Hybrid courses reduce by approximately 40% or more the number of required classroom sessions, although some classroom sessions are required.

Web-enhanced courses may be a traditional classroom course that incorporates online elements to facilitate communication and discussion and/or to provide students with enhanced content, extend communication, and provide links to other resources. The purpose is to enhance quality within an other wise traditional environment by promoting communication and interactivity among students and faculty.

Spacing is not required.
Any common meeting time must be listed on the first line.
For courses with multiple common meetings, use the second then third lines (maximum of three common meetings).
The base section must always be the lowest number section of a grouping.
Enter BASE in the BASE SECT field of the base section.
Enter the section number of the base section in the BASE SECT field for all non-base sections of a grouping.
When adding a course, if the first line of entry is APPT, the room and building will automatically be entered from (CCRSEABB) (UP only).
If APPT is listed in lines 2-3, room and building are not pulled from (CCRSEABB), but user may enter building with no room.

PERIOD (PD) Optional field for department use.
Automatically populates begin/end times upon using the ENTER or PF12.
•? - will open a window of all standard periods for the campus (AMMP).
•?S - will open a window of all single periods (one 50-minute or one 75-minute period) (AMMP).
•?D - will open a window of all double periods (two consecutive 50-minute periods) (AMMP).
•?T - will open a window of all triple periods (three consecutive 50-minute periods) (AMMP).
Only registrar personnel can override these values.
MEETING TIME
(BEG/END)

Values will be automatically populated if period was entered.
Beginning or ending time for a section meeting. Data format = ####A (a.m.) or ####P (p.m.)
If begin/end times do not match any AMMP record, the fields will not be updated. User must correct time or contact registrar's office.

ROOM Room is displayed if this meeting time has been scheduled.
Building required
Data format = ###X
BUILDING Building is displayed if this meeting time has been scheduled.
If no room number appears, the building will be validated (CNORMBLDG).
•If the building appears on this code set, the building name may appear without a room number.
•If the building does not appear on this code set, the field will not be updated.
ROOM CAP Display only field
BASE SECT This field is used to logically connect multiple sections that have a common meeting time.
For the base section, enter the value BASE
For other sections, enter the section number of the base section.
The base section must always be the lowest section number in a common grouping.
TECH Entry of a value in this field indicates that this meeting sequence of the course requires technology support.
•? - will open a window of valid technology codes (CTECH).
AID-TYPE No entry required. Used by Student Aid to determine financial aid status of a course.
Data:  WD - World Campus
           EL - eLearning
RENUMBER (Y) Entry of a Y in this field enables the renumbering of a section. Only valid code is Y.
EMAIL INST
Indicator that determines if automatic e-mail of change is mailed to instructor(s):
Y - Yes
N - No
Default - Y
EMAIL STUD
Indicator that determines if automatic e-mail of change is mailed to registered students:
Y - Yes
N - No
Default - Y
eLEARNING
  1. Enter "WEB" in the meeting days field.
  2. A pop-up window appears.
  3. For an eLearning course, enter "X" next to the appropriate college.
  4. Press PF10 to record the college and to close the window.
  5. If the Web course you are offering is not part of the eLearning@PSU Cooperative, press PF1 to close the window. No college will be recorded.
EMAIL Allows registrar personnel to make changes to screen ARUAC without generating automatic e-mails to registered students.
Data format = Y - Yes N - No
Default will be Y
For any non-UP course, instructors will receive an e-mail notice of change.

Function Keys

Key
Function
ENTER Brings up record, invokes all edits
PF2 Exit to main menu
PF3 Exit to ISIS main menu
PF4 Exit to AIS main menu
PF5 Toggle to ARUAR, Course Room Assignment
PF6 Toggle to ARURX, Maintain Department Controls
PF7 Toggle to ARIRC, Course Registration Counts
PF8 Toggle to ARUAI, Maintain Instructor Info for Courses
PF9 Toggle to ARUAF, Final Exam Data Screen
PF10 Automatically moves cursor to RENUMBER field
PF12 Update screen, apply changes