Penn State Mark

ARUAI - Instructor Section Information

Purpose

The purpose of this screen is to assign an instructor and the percent effort of an instructor to a course. Assign the reporting department a cross-listed course and to update extra compensation information, if applicable.

Related Screens

  • ARUPI - IAD Instructor Update
  • ARUSAI- Assign Instructor to Student
  • ARUAC - Schedule Course Section
  • ARUAZ - Course/Room Rollover (BATCH)
  • ARUCU - University Course Master

Screen Functions

View a section

The course semester, name, number, section and location should be known prior to looking up the course
  1. At ACTN, enter S
  2. At SEM, enter the semester
  3. At COURSE, enter the course name and number
  4. At SECTION, enter the section
  5. At LOC, enter the campus location
  6. Press ENTER

Add an instructor to a section

  1. At ACTN, enter S
  2. At SEM, enter the semester
  3. At COURSE, enter the course name and number
  4. At SECTION, enter the section
  5. At LOC, enter the campus location
  6. Press ENTER
  7. At ACTN, enter C
  8. At ASSGN-CR, enter the credits to be assigned to that meeting time
  9. At MEETING, enter the Instructor Information section of the screen
  10. Enter the meeting time (1, 2, or 3) from the Meeting Time section of the screen to which the instructor will be assigned
    • If the screen is full, use PF8 to get to the next page
    • There is room for 36 instructors
    • If you need to add additional instructors, contact the University Budget Office
  11. At ID, enter the instructor's ID
  12. At BUDGET, enter the instructor's budget for the course
  13. At % EFFORT, enter the percent (0% to 100%) of the course this instructor will be teaching. (Unless this is an Individual Instruction course)
  14. PF8 if an additional screen is needed
  15. Press ENTER
  16. PF12 to update

Delete an instructor from a section

  1. View a section
  2. At ACTN, enter C
  3. To change one instructor to another, tab to the instructor ID and type in the new one. Change the budget and percent effort information if necessary
  4. To delete an instructor, tab to the meeting time and delete it, the instructor ID, the budget and the percent effort
  5. Press ENTER
  6. PF12 to update

Update the percent effort of an instructor

  1. At ACTN, enter S
  2. At SEM, enter the semester
  3. At COURSE, enter the course name and number
  4. At SECTION, enter the section number
  5. At LOC, enter the campus location
  6. Press ENTER
  7. At ACTN, enter C
  8. At the % EFFORT to be changed, enter the correct value (0% to 100%)
  9. Press ENTER
  10. PF12 to update

Change the budget of an instructor

  1. At ACTN, enter S
  2. At SEM, enter the semester
  3. At COURSE, enter the course name and number
  4. At SECTION, enter the section
  5. At LOC, enter the campus location
  6. Press ENTER
  7. At ACTN, enter C
  8. At BUDGET, enter the correct budget number
  9. Press ENTER
  10. PF12 to update

Assign the reporting department of a cross-listed course

  1. At ACTN, enter S
  2. At SEM, enter the semester
  3. At COURSE, enter the course name and number
  4. At SECTION, enter the section
  5. At LOC, enter the campus location
  6. Press ENTER
  7. At ACTN, enter C
  8. At XLIST CRSE, enter the course name and number for the department responsible for the course in this semester
  9. Press ENTER
  10. PF12 to update
Note:
Entering data will also automatically update the screen for the other cross-listed courses.

Update extra compensation information for an instructor

The instructors must already be assigned to the course before you can update this information

  1. At ACTN, enter S
  2. At SEM, enter the semester
  3. At COURSE, enter the course name and number
  4. At SECTION, enter the section
  5. At LOC, enter the campus location
  6. Press ENTER
  7. At ACTN, enter C
  8. Tab until your cursor is on the instructor you want to update
  9. PF10
  10. Enter the appropriate extra compensation information in the pop-up screen
  11. PF10 to exit the pop-up screen
  12. Press ENTER
  13. PF12 to update

Additional Field Level Detail

Field
Description
ACTN
Action field:
S = Skip to record
C = Change record
SEM Identifies a specific semester. (ex: FA2002)
COURSE Course abbreviation (CCRSEABB) Course number (###X)
SECTION Specific section of a course (ex: ###X)
LOC Identifies the specific campus location
• Continuing ED: (ex: XX###) (CCRSELOC)
• RI: (ex: XX) (CLOCN)
TITLE Short title from the University Course Master (ARUCU). Value will be pre-filled when a record is brought up.
CR MAX/CRMIN Approved maximum and minimum credits from University Course Master (ARUCU. Value will be pre-filled when a record is brought up.
XLIST CRSE Cross-listed courses from University Course Master (ARUCU).
Meeting Time Information:
MEETING Corresponding to meeting time on screen ARUAC (Schedule Course Section) Values will be pre-filled when a record is brought up (Maximum of 3)
DAYS Corresponds to meeting days on screen ARUAC (Schedule Course Section) Values will be pre-filled when a record is brought up. (Maximum of 3)
BEG/END

Corresponds to meeting time on screen ARUAC (Schedule of Courses Section). Values will be pre-filled when a record is brought up (maximum of 3.)

BASE Indicates meeting days and beg/end time are part of a common lecture.
• Base= first section of a common lecture
• ### = refers to base section of common lecture
ASSGN-CR The credits assigned to that meeting time. Cannot exceed the value in CR MAX field.
Instructor Information
MEETING Corresponds to meeting time in the upper section. Links an instructor to a meeting time. Required to add an instructor.
ID Nine-digit instructor identification number. Required to add an instructor. There is room for 36 instructor names. If you need to add more call the Budget Office.
INSTRUCTOR NAME Instructor's name (last name first) will be provided when the record is updated.
BUDGET Budget assigned to the instructor for this course. If one is not entered, possibilities are shown at the bottom of the screen.
% EFFORT Portion of the course being taught by this instructor (0% to 100%). If there is only one instructor, this must be 100%. If there are multiple instructor(s), the total must be 100%.
Queue Information
EXTRA COMP
Enter either:
1- the course is part of the load
2 or N = the course was not part of the load but received no extra compensation
3 or Y = the course was not part of the load but received extra compensation
Values 1, 2 or 3 are recommended
CONTACT HOURS If an instructor receives no extra compensation, default is 5.00
Registrar Instructor Pop-Up Window (Display Only)
VIEW REGISTRAR INSTR DATA Shows the Registrar Instructor Pop-Up Window when this field contains a Y. The instructor information, as it appears in the Schedule of Courses, will be displayed.
PSU ID (within window) Nine-digit instructor identification number (PSU ID)
INSTRUCTOR NAME (within window) Instructor's name (last, first) as presented on the Schedule of Courses
Course Navigation Information (NEXT =>)
SEM Semester of next offering
COURSE Course abbreviation and number of next offering
SEC Section number of the next offering
LOC Location code of next offering
INSTRUCTORS Shows which screen of instructor information is currently being shown. Use PF7 and PF8 to scroll through multiple screens of instructors

Function Key

Key
Function
ENTER Brings up record
PF1 Help
PF2 Exit to main menu
PF3 Exit to ISIS main menu
PF4 Exit to AIS main menu
PF5 Toggle to ARUSAI, Assign Instructor to Student
PF6 Toggle to ARUAC, Schedule Course Section
PF7 Page back to previous screen of instructors
PF8 Page forward to next screen of instructors
PF9 Bring up record indicated in the queue information area of the screen
PF10 Assign extra compensation to an instructor
PF11 Toggle to ARUPI, IAD Instructor Update
PF12 Update screen, apply changes