Fall 2021 Optimizer Run

December 16, 2020

Good morning,

We have completed our cleanup of the Optimizer run for Fall 2021 (2218) in CollegeNET and I have turned on your security to make edits for that semester in LionPATH.

Here are a couple things to check for now that the Optimizer is done:

• The Optimizer was run using the max capacity of the rooms, not the social distancing capacity, so it will look like you were assigned a room that is too small for your class, but you actually have a room that is big enough. Just remember that the default capacity in 25Live is the social distancing capacity right now, so if you go to make edits to your rooms, make sure you look at what the max capacity is before you assign the room to your class. Fingers crossed we will be back to normal capacities by next fall.
• Please look at your classes in both CollegeNET and LionPATH to make sure you are seeing the same room in both. Whatever room you see in CollegeNET is the room you have.
• To do this, I would suggest using the PE_SR_CLASS_TERM_SUBJECT query in LionPATH and then look up your classes in CollegeNET by following the 25Live Pro Event Search Directions. This will bring up all your classes in CollegeNET and you will be able to see the Facility ID that has been assigned to your class in the Locations column.
• Remember that CollegeNET cannot push back a blank value in the room field in LionPATH, so if you double booked a department owned room, it is most likely sitting in CollegeNET without a room, but in LionPATH it will still have that room assigned to it. You will need to fix these.
• If you did double book a department room, CollegeNET will try to find a GPC for one of those classes. Sometimes it is successful in finding a GPC, sometimes it is not.
• At this time, you can add new classes to Fall 2021, cancel classes from Fall 2021, and make edits to the classes that already went through the Optimizer. Remember that when you make a change in LionPATH, that it will take a minute or two for that change to happen in CollegeNET. Wait for that change to happen before you look for a new room.
• Room changes should only be made in CollegeNET.
• Remember when searching to only use your GPC searches.

If you have questions or need help, check out our website on class scheduling https://www.registrar.psu.edu/faculty-staff/scheduling/index.cfm or reach out to esmail@psu.edu.

Thank you,

Tryphena