Graduate Bulletin Update Policies and Procedures

The Graduate Bulletin contains an array of academic program information. In order to determine the correct procedure to follow to request a change to the Bulletin, please review the types of changes listed below. Failure to follow the correct procedure could result in a delayed response to your request.

Please Note: A new Bulletin edition for the upcoming academic year will be published online on the first Monday of Maymester every year. The previous year's edition also will be archived at that time. All change request procedures must be completed by April 1 in order to be included in the new edition of the Bulletin on its publication date.

How to Request Changes to the Graduate Bulletin

Curricular Change

Description: Includes all items that are required to be approved by the Graduate Council such as admission and degree requirements subject to curricular review. This does not include changes that are strictly editorial in nature (punctuation, misspelled words, etc.)

On program, minor, and certificate pages, this includes items under the following headings in the Bulletin:

Overview
Admission Requirements
Degree Requirements, Minor Requirements, Certificate Requirements
Dual-Titles
Integrated Undergrad/Grad Program
Joint Degrees
Minors

This also includes course description information found in the University Course Description area of the Bulletin.

Procedure: These changes require following the graduate curricular approval process. See Overview of the Graduate Council Curricular Review Process for more information.

If you are uncertain if the change requires Graduate Council approval, please contact the Director of Graduate Council Administration.

Editorial Change to Curricular Items

Description: Includes changes to program descriptions, requirements, and course information that are strictly editorial in nature, e.g., punctuation, spacing, misspellings, etc.

Procedure: Contact the Director of Graduate Council Administration.

Non-Curricular College or Program Page Information Including Images

Description: These are items that are not a part of the curricular review process. This includes the following:

Image on Program pages
All content and image on College description page
Academic & Professional Focus tags in program filter

Procedure: These items will be updated annually in the spring as follows:

Colleges will be notified of the open edit period on or about March 1.
Colleges should notify schools, departments, and other units within the college of the timeline.
All programs delivered at multiple campuses should consult with one another to reach a consensus on language or images.
All changes must be approved and submitted by the Associate Dean for Graduate Education.
All updates are due to the Director of Graduate Council Administration by 5:00 pm on the first Monday of April.
Submissions from sources other than the Associate Dean (or the designated representative for the Associate Dean) will not be accepted.

Please Note: Changes to contact information will be accepted year-round. See below: "Changes to Program Contact Information."

Minor Editorial Changes to Non-Curricular Items

Description: Includes change of Dean, typos within editable items, urgent editorial details not associated with curricular items.

Procedure: Contact the Director of Graduate Council Administration.

Changes to Program Contact Information

Description: On program pages, this includes the following items under Contact:

Campus
Graduate Program Head
Director of Graduate Studies (DGS) or Professor-in-Charge (PIC)
Program Contact
Program Website

This information is sourced directly from the Graduate School's Graduate Program Management System (GPMS). Updates are synced into the Graduate Bulletin at the beginning of every month.

Procedure: Users assigned to the Primary Coordinator or Primary Program Contact role can update most fields directly in GPMS. To request a change to the program's Graduate Program Head, please email The Graduate School Dean's Office.

Conversion Error

Description: Includes any item that was transferred to the new Bulletin incorrectly from the old Bulletin.

Procedure: Contact the Director of Graduate Council Administration.

Learning Outcomes

Description: Includes Learning Outcomes displayed on program pages. This information is sourced directly from the program submissions to the Office of Planning and Assessment (OPIA).

Procedure: Complete the process required through the Office of Planning, Assessment, and Institutional Research (OPIAR).